A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser, and stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server. Cookies can be used by web servers to identity and track users as they navigate different pages on a website and to identify users returning to a website. Cookies may be either “persistent” cookies or “session” cookies. A persistent cookie consists of a text file sent by a web server to a web browser, which will be stored by the browser and will remain valid until its set expiry date (unless deleted by the user before the expiry date). A session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
Cookies do not contain any information that personally identifies you, but personal information that we store about you may be linked, by us, to the information stored in and obtained from cookies. We may use the information we obtain from your use of our cookies for the following purposes:
(1) to recognise your computer when you visit our website;
(2) to track you as you navigate our website;
(3) to improve the website’s usability;
(4) to analyse the use of our website;
(5) in the administration of this website;
(6) to prevent fraud and improve the security of the website;
(7) to personalise our website for you, including targeting advertisements which may be of particular interest to you.
Third party cookies
When you use our website, you may also be sent third party cookies. Our advertisers/service providers may send you cookies. They may use the information they obtain from your use of their cookies:
(1) to track your browser across multiple websites;
(2) to build a profile of your web surfing;
(3) to target advertisements which may be of particular interest to you.
Most browsers allow you to refuse to accept cookies. For example:
(1) in Internet Explorer you can refuse all cookies by clicking “Tools”, “Internet Options”, “Privacy”, and selecting “Block all cookies” using the sliding selector;
(2) in Firefox you can block all cookies by clicking “Tools”, “Options”, and un-checking “Accept cookies from sites” in the “Privacy” box.
Blocking all cookies will, however, have a negative impact upon the usability of many websites. Deleting cookies You can also delete cookies already stored on your computer:
(1) in Internet Explorer, you must manually delete cookie files (you can find instructions for doing so at http://support.microsoft.com/kb/278835 );
(2) in Firefox, you can delete cookies by, first ensuring that cookies are to be deleted when you “clear private data” (this setting can be changed by clicking “Tools”, “Options” and “Settings” in the “Private Data” box) and then clicking “Clear private data” in the “Tools” menu. Doing this may have a negative impact on the usability of many websites.
This website is owned and operated by Fibre Management Limited. If you have any questions about our cookies or this cookies policy, please contact us by email to (email@example.com , by telephone (to 01342 313848) or by post (to Fibre Management Limited, Unit 3, Bulrushes Farm Business Park, Coombe Hill Road, East Grinstead, West Sussex, RH19 4LZ).
1.1 Fibre Management Limited are a private limited company and a data controller in respect of the personal information that we process in connection with our business (including the services that we provide). In the policy, references to “we” “us” or “our” are references to Fibre Management Limited.
1.2 We respect individuals’ rights to privacy and to the protection of personal information. “Personal information” means information about a living individual who can be identified from that information (either by itself or when it is combined with other information).
1.4 You may withdraw your consent to this processing at any time by contacting us. If you do withdraw your consent, we will be unable to provide services to you or process your application to register for services and we may still be able to process some of the data that you have provided to us on other grounds.
1.5 If you are unhappy with the way in which we are processing your personal data under this notice then please contact us. You do have the right, however, to make a complaint to the relevant Supervisory Authority (in most cases under this notice the relevant Supervisory Authority will be the Information Commissioner’s Office).
2.0 INFORMATION WE MAY COLLECT ABOUT YOU
We may collect and process the following data:
2.1 Information you give to us. You may give information about you to us by filling in a contact form on the Site, by corresponding with us by phone, e-mail or through general correspondence. The information you give us may include your name, address, e-mail address and phone number. We do not collect or store date of birth and credit card information in order to provide our services..
2.2 Information about your visit to our Site, such as the pages you visited
3.0 EMPLOYEE DATA
3.1 We collect and hold personal data about our prospective, current and former employees as follows: basic identification such as your name, title, position, professional history, experience and contact details.
For current employees, we usually collect in addition to the above:
• Detailed identification information including passport numbers, driving licence, right to work documentation, private email and/or postal address and country of residence.
• Electronic identification data (e.g. email address, login information)
• Education and employment information (e.g. remuneration, bonuses, insurance and other benefits information, employment dates, position information such as title, attendance information including, where relevant, illness or leaves of absence for medical or other reasons, language skills and education details , pensions information including entitlements and recruitment information including job applications, CVs, job history and references.
• Financial information (e.g. bank account details, and tax-related information).
• National insurance number
• In some cases, the personal data we collect may also include so called ‘sensitive’ or ‘special categories’ of personal data, such as details about your: dietary requirements, health (for example, so that we can make reasonable accommodations for you in the workplace).
• The types of personal data and special categories of personal data that we collect may vary depending on the nature of the services that we provide to you. In some rare circumstances, we might also gather other special categories of personal data about you because you volunteer that data to us or we are required to gather that data as a result of legal requirements imposed on us.
5.0 HOW WE USE YOUR INFORMATION
We use information held about you in the following ways:
5.1 To contact you about the services to be provided to you and to provide the services to you.
5.2 To serve Site content and advertisements to you.
5.3 To administer the Site
5.4 For statistical or survey purposes to improve the Site, and its services to you.
5.5 If you consent, to provide you with information about goods and services we feel may interest you.
5.0 DISCLOSURE OF YOUR INFORMATION
We will never share your information with other businesses for their mailing or marketing purposes.
5.1 You should be aware that if we are requested by the police or any other regulatory or government authority to provide your information, we are entitled to do so under specific exemptions set out in part 4 of, Schedule 7 of the Data Protection Act.
5.2 Your personal information is not transferred or disclosed outside of the UK or the EEA.
5.3 We may use other companies to provide services to you on our behalf. We will only provide those companies with the information they need to deliver the service we have engaged them for and they are prohibited from using that information for any other purpose.
6.0 STORAGE OF YOUR PERSONAL DATA
6.1 All information you provide to us is held on secure servers with encrypted backups.
6.2 We will keep your personal data for as long as is necessary for the provision and administration of the relevant services being provided. In line with various regulations (UKAS RG8) we are required to keep inspection records and survey reports including all relevant supporting data for a minimum of six years.
7.0 LAWFUL BASIS FOR PROCESSING PERSONAL DATA
7.1 We are not allowed to process personal information if one of the following do not apply:
(a) Consent: the individual has given clear consent for you to process their personal data for a specific purpose.
(b) Contract: the processing is necessary for a contract you have with the individual, or because they have asked you to take specific steps before entering into a contract.
(c) Legal obligation: the processing is necessary for you to comply with the law (not including contractual obligations).
(d) Vital interests: the processing is necessary to protect someone’s life.
(e) Public task: the processing is necessary for you to perform a task in the public interest or for your official functions, and the task or function has a clear basis in law.
(f) Legitimate interests: the processing is necessary for your legitimate interests or the legitimate interests of a third party unless there is a good reason to protect the individual’s personal data which overrides those legitimate interests. (This cannot apply if you are a public authority processing data to perform your official tasks.)
8.1 We understand the importance of protecting children’s privacy. Our Site is not designed for or intentionally targeted at children. It is not our policy to intentionally collect or store information about children.
9.0 YOUR RIGHTS
9.1 You have various rights in relation to your personal data. In particular, you have a right to:
• Request a copy of personal data we hold about you
• Ask that we update the personal data we hold about you, or correct such personal data that you think is incorrect or incomplete
• Ask that we delete personal data that we hold about you, or restrict the way in which we use such personal data
• Object to our processing of your personal data
• Ask that we restrict our processing of your personal data; and
• Ask for the portability of personal data – receive the Personal Data you have provided to us in a structured, commonly used and machine-readable form and transmit it to another data controller.
10.0 ACCESS TO INFORMATION
You have the right to access information held about you. You can exercise your rights at any time, or if you have any other questions about our use of your personal data, please contact us at firstname.lastname@example.org or write to us at:
Data Protection Officer
Fibre Management Limited
Unit 3, Bulrushes Business Park
Coombe Hill Road